Persuading Workers to Use Their Health and Wellness Apps

BY Emily McCrary-Ruiz-Esparza | November 08, 2021

“You'll probably hear me speak a lot about the collaborative efforts,” said Heather Sheldon, a senior sales executive at Blackbaud, a company that makes software for nonprofits and organizations oriented toward social impact. “Because that's a really important piece of understanding a holistic approach to supporting your employees. It’s not just one area.”

Employers had been increasingly using technology to promote worker health and wellness before Covid-19 came along, but the pandemic provided a new sense of urgency. Choosing those tech tools, as well as deciding how they’ll be used, needs to be a collaborative process, said Sheldon, whose company invites a host of stakeholders into the conversation, including representatives from HR, IT, and diversity, equity, and inclusion (DEI). “It’s really important that when you're thinking about the technologies to support your employees, that you’re looking at it from that multidimensional or multi-departmental approach.”

At Zoom Video Communications, where Sheila Krueger leads global benefits, the company uses focus groups and surveys to understand what employees feel is missing from their health and wellness options. “We’re making sure that everybody that's on our payroll is represented as we bring on these new decisions and new programs,” said Krueger, who joined Sheldon and three other corporate leaders to talk about making the most of digital health tools, a panel discussion I moderated at From Day One’s October virtual conference, “Promoting Employee Mental Health, Wellness and Stress Reduction.” Among the group’s insights:

Ensuring Health and Wellness Tools Are Trustworthy

Especially important is the security of these tools, which can be loaded with personally identifiable information. Marni McDowell, global director of health and well-being at Micron Technology, said she regularly hears this concern. “Employees are very cautious and concerned and I think often perceive it as a barrier to whether they would choose to participate or not. We certainly don’t want that to stand in the way, but it takes an ongoing effort,” McDowell said. The questions are so common that she now trains her team on how to address the apprehension.

Krueger said that at Zoom, all vendors of digital health and wellness tools go through the same privacy and security screenings that any vendor would, which means two separate teams–the security section of their IT team and the privacy section of their legal team–look at how data is stored and handled, which includes SOC 2 compliance.

Encouraging Workers to Sample the Benefits

Even after you’ve ensured these tools are safe, secure, and representative of the needs of your workforce, these measures are wasted if the tools aren’t used. I put this question to the panel: Should use of wellness tools and resources be incentivized, or might that undermine their value?

Simone Martins, regional head of HR for Alcon, the global eye-care technology company, provides incentives for leaders to encourage their teams to use what’s available to them. Her philosophy is to lead by example–and it’s working, she said. “​​We know that it's been successful, but I believe that we would not have been that successful if we did not engage the leaders." Krueger feels a bit differently. “Incentivizing may increase participation in those, but I kind of feel like you’re forcing the issue when you do that,” she said. Zoom has nonetheless incentivized the use of some of their fitness programs, like the Tour de Zoom, a virtual bike race that encouraged participants by linking the hours they biked with contributions to charity.

Speaking on tech and health, top row from left: moderator Emily McCrary-Ruiz-Esparza, Heather Sheldon of Blackbaud, and Rachel Boyd of Ovia Health. Bottom row, from left: Sheila Krueger of Zoom Video Communications, Marni McDowell of Micron Technology, and Simone Martins of Alcon (Image by From Day One)

If you’re having trouble getting employees to use your health and wellness resources, it may not be that the programs need to be incentivized, but rather sampled. McDowell said that the services offered by Micron’s employee-assistance program (EAP) are typically under-utilized, but that during the racial-justice movements born in 2020, she knew there were people who needed the support their EAP could offer. “We sensed that people were at a challenging time in their life and maybe hadn’t been there before.” But, she added, “How do you kind of get them to start dipping their toe into things they don’t really think they have a need for?” So her team organized a counseling pop-up: 30-minute, mini-counseling sessions. Employees could sign up for individual or group sessions, and more if they felt they benefited from the program.

Where the Technology Goes From Here

Rachel Boyd, VP of enterprise marketing at Ovia Health, a family health benefits platform, noted two kinds of support in particular that could mark the future of digital health and wellness tools: mental health screening and decision support.

As the pandemic fades from consciousness, some employers may be tempted to deprioritize acute care. To ensure no one falls through the cracks as focus shifts, Ovia offers continuous mental health screenings. Said Boyd: “We support families from as early as preconception on through those parenting years. And we know that the standard of care today is that six-week postpartum check. That’s a vulnerable time for many women and families, and they may not make the connection to a mental health provider after that, or even know how to access their EAP,” she said. “We're able to continuously screen on a daily basis for those mental health concerns, because we find that often those symptoms are happening much earlier than postpartum.”

Boyd said Ovia users are asking for an additional service called “decision support,” which is access to information and coaching that they need to make choices about health-care issues like vaccines and lactation.

Even as workers return to offices and companies consider which tools they will use and which they will phase out, social well-being should not be neglected, panelists said. For the share of employees who still work remotely, isolation remains a considerable risk.

Sheldon said Blackbaud’s “Wellbeing Wednesday,” which offers virtual sessions about topics like reiki, physical well-being, and mental well-being, have been a valuable means of social contact. The company also introduced “Engagement Labs,” in which workers participate in virtual crisis-training sessions.

Sheldon noted a new standard for human connection born out of the pandemic–that leaders must “support their employees through crisis, pre-crisis, and post-crisis,” which means “really providing outside of what might be a performance check-in or a work meeting, really connecting with people more on that human level.”

Emily McCrary-Ruiz-Esparza is a writer, editor, and content strategist based in Richmond, Va.


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The Three Pillars of Wellness: Physical, Mental, and Financial

The three pillars of wellness–physical, mental, and financial–are like three legs on a stool. Lose one, and the whole thing tips over. For example, if an employee needs an emergency medical procedure and has a high-deductible plan with little savings, not only will their physical health suffer, but they will soon feel mental and emotional stress as well. Ideally, employers will have plans in place to provide support in all areas.Rather than thinking in terms of siloes, the more effective approach for benefits leaders is to see how three pillars support an employee’s overall well-being. In a recent fireside chat at From Day One’s April virtual conference, Nate Nevas, head of benefits and health services at Pitney Bowes, provided an inside look at how to provide individualized care for a diverse workforce.The Current Moment in BenefitsThe current state of the workforce is both “the best of times, and the worst of times,” said Nevas. There are external forces making benefits challenging, including a nationwide lack of available primary care physicians and the rising costs of healthcare.But on the flip side, the current embrace of technology is having a positive impact on the HR world. “There are some things now that are available to provide as resources to our employees that are fantastic, that five, ten, 15 years ago just weren’t available,” Nevas said. This includes app-based resources like virtual healthcare appointments, online professional training courses, and even group fitness classes.Moderator Jeanhee Kim, an independent journalist, notes that the World Health Organization recently stated we are now going on year five of Covid. “Covid strained not just our physical health, but also strained our mental health and the economy,” Kim said. In order to embrace the current moment, employers need to be ready to address each of these concerns among their workforce.A Holistic Approach to Mental HealthNevas says that physical, mental, and financial wellness should all be approached with equal importance, and employers need to recognize how they are all interconnected. “We don't look at one as being more important than the other,” he said. “They’re all equally important to create someone who is going to come in and be fulfilled, be able to do their job, and feel good about themselves as an individual.”Journalist Jeanhee Kim interviewed Nate Nevas of Pitney Bowes at From Day One's April virtual conference (photo by From Day One)Prior to the pandemic, Nevas says, mental wellness tended to fall on the back burner. But throughout Covid, the need for mental health support became apparent, and his team began to put it on equal footing with physical and financial concerns. “We started a concerted effort to destigmatize mental wellness, using the phrase ‘it’s OK to not be OK,’” he said. Pitney Bowes began offering internal webinars “not just as a check-the-box effort, but as a consistent conversation and making it an acceptable conversation.”Since mental wellness statistics can be harder to track among employees than, say, 401(k) participation, leaders can gauge success by reviewing webinar statistics to see which topics are most important and touching base with senior leaders to see what employees are saying.Providing Individualized CareFor a global organization like Pitney Bowes, the workforce population is diverse, from high-powered salaried corporate executives to hourly workers for whom English might not be their first language. To keep things fair and consistent, Nevas says, Pitney Bowes doesn’t offer different benefits to different types of employees, but it may emphasize certain benefits to certain employees based on their interests and adjust how it communicates about them. For example, retirement planning options may be more attractive to employees who are salaried, even if the same benefits are offered to hourly workers too.Much of it comes down to knowing your audience and meeting them where they are. Hourly workers don’t have company email addresses or computers, he says. “We provide benefit guides that are in multiple languages. We know which languages are spoken the most at certain sites, and we’ll do hardcopy handouts there,” he said. He also knows there are huddle in-person meetings at the start of every shift, so he’ll give team leaders important messages to relay at those gatherings. Important messages will also appear on screens onsite, and each location has an employee experience champion available to explain benefits and encourage enrollment.Knowing that net cash flow is also important to the hourly population, Pitney Bowes provides advance pay options, low contribution health plans, and even major appliance purchase programs to help these employees make the most of their paychecks.Saving Money by Providing Better BenefitsPhysical, mental, and financial wellness benefits don’t have to break the bank for employers. Nevas says his organization has a benefits hub with discounts on car rentals, groceries, movie tickets, insurance, and more, plus a partnership to help with student loan refinancing. These benefits do not cost the organization any money, but can save the employee money and give them special access to certain perks.Pitney Bowes also emphasizes the importance and availability of free, preventative care so employees do not get hit as hard by future out-of-pocket costs. This is especially crucial among their immigrant employee population, which Nevas notes has more of a cultural resistance to medical check-ups.And of course, employee turnover can be a costly hit to an organization for a variety of reasons, so providing attractive benefits is also a boon to retention, particularly during this time of the great resignation. For Nevas and his team, this comes down to providing genuine, individualized care with an eye toward advancement and longevity. “Our employee value proposition is that ‘We do the right thing the right way,’” he said. They emphasize not only physical, mental, and financial wellness benefits, but also career development in terms of professional resources and a clear pathway to promotion. “We’re going to help you grow. Once we get someone in the door, it's about who we are as an organization, and what we're able to provide as a company from a cultural standpoint, not just benefits, but the whole picture and your professional development.”Katie Chambers is a freelance writer and award-winning communications executive with a lifelong commitment to supporting artists and advocating for inclusion. Her work has been seen in HuffPost and several printed essay collections, among others, and she has appeared on Cheddar News, iWomanTV, and CBS New York.

Katie Chambers | April 26, 2024

How a Leader Brings Clarity to Benefits Offerings

“Benefits, perks, compensation–they’re all taken into account when job offers are made. That’s how you remain competitive. We don’t have to offer every single benefit that’s out there. We just have to offer the right ones.” This is according to Lenka Sloman, the managing director, and head of total rewards at global advertising firm GroupM.Sloman joined the company in September 2023, taking over the company’s benefits offerings and finding ways for GroupM to remain competitive for top ad talent. During the closing fireside chat at From Day One’s April virtual conference, I interviewed the total rewards leader about her strategy for getting the best return on investment for GroupM’s total rewards.Sloman’s challenge will be to balance market demands with individual needs.Tracking the Most Popular BenefitsThere is no limit to the size of benefits packages today. Not only are there innumerable vendors and platforms, the breadth of options is ever-widening.Sloman has been watching the market for the most popular benefits and perks. Right now, it’s all about family planning. GroupM enhanced its family-building benefits recently, adding features like egg freezing, donor services, adoption, paid time off, and parental leave. The company even added milk-shipping services, “so if a birthing parent goes back to work and is traveling, they can pump their milk and have it sent to their homes, so the baby can continue feeding,” said Sloman. It can also be used for surrogacy arrangements.“This is critically important for our employees,” she said. “We want to make sure our employees don’t have to worry about taking time off because they have to take care of a child–or whatever the case may be. If we get it right, they can concentrate on bonding with their newborns or adopted children, and it balances with their professional lives.”And she didn’t forget about those workers who don’t have kids at home. GroupM even offers dog-walking and pet-sitting services. “Pets are part of the family too,” she said.Competing for Talent With Exceptional Benefits PackagesSo, how does Sloman stay abreast of what’s going on in the benefits market?The talent acquisition team gathers information from job seekers about what they’re being offered elsewhere–and this provides helpful intel. But Sloman puts more stock into the data gathered by benefits consultants. “Understanding the benchmarks and getting guidance from our consultants sometimes has a more accurate description as to what our peers are doing. That’s what we base our decisions on. Really, it’s an art, not a science.”Lenka Sloman, right, was interviewed by journalist Emily McCrary-Ruiz-Esparza during the virtual fireside chat (photo by From Day One)Keeping up with what’s happening in the benefits workplace, learning to distinguish between must-haves and nice-to-haves, and annually reviewing GroupM’s utilization plan are the three steps she follows to make the company an employer of choice.When benefits are regularly refreshed and augmented, new hires will be interested and current ones are more likely to stay. But the annual review isn’t necessarily spring cleaning. “We don’t have a policy that says, if no one’s using it, we’re going to get rid of it. We will generally put it on a watch list to revisit it once a year to make sure the return on investment is there.”To keep ROI high, employees have to know what’s available so they can use it. Sloman is persistent in her comms strategy. She holds a weekly call with new hires to review their benefits and answer questions. Existing employees get their own call focused on a specific benefit, often selected for timeliness. These calls are heavily attended, she said. “In February, for example, we wanted to make sure everyone got their receipts for their FSA, so we dedicated time to remind employees.”Sloman keeps an eye on the market, careful to not fall into the trap of fads. Yet she’s also keen on individualization. Work-life balance looks different for every employee, and the way they want to achieve it will vary just as widely. To this end, Sloman likes to keep some perks as flexible as possible.“I think people-first culture and work-life balance right now are top priorities for employees. That’s something we haven’t had before,” she said. But that means something different to everyone. To some, flexible work isn’t an interesting benefit; they would rather have more time off to spend with their families. Others will prefer remote work. The point is that employees could pick and choose their work and benefits arrangements in a way that best fits them. That’s something they’ll likely stick around for.Emily McCrary-Ruiz-Esparza is a freelance journalist and From Day One contributing editor who writes about work, the job market, and women’s experiences in the workplace. Her work has appeared in the BBC, the Economist, the Washington Post, Quartz, Fast Company, and Digiday’s Worklife.

Emily McCrary-Ruiz-Esparza | April 24, 2024

Making Benefits More Accessible–and Meaningful

Nicole Cody became the vice president of total rewards at International Paper in 2020, right in the middle of the first year of Covid. “That was an interesting time to come into this space,” she said during a panel discussion at From Day One’s April virtual conference.Cody told moderator Lydia Dishman of Fast Company that the biggest spike in demand she has seen “is perhaps, not surprisingly, access to mental health providers and mental health care.”A majority of Americans say money problems negatively impact their mental health, says Will Peng, CEO and co-founder of Northstar, a comprehensive financial wellness benefit. “Financial stressors are very closely related to other pillars of well-being,” he said.Today’s workers want lifestyle spending accounts, which allow them to allocate benefit funds from their employers for wellness programs they need the most, says Megan Burns, benefits strategy and solutions lead for Forma, an employee benefits platform.Those programs can include physical wellness, social-emotional health, financial counseling, and whatever else the company deems eligible. She noted some studies indicate that by 2025, about 40% of employers will have some sort of lifestyle spending or customizable spending account in place. “It’s definitely become a really trendy benefit.”Stress Management and Mental HealthStress management has become a much-desired employee benefit in recent years, says Alecia Williams-Pierre, VP of total rewards at Atrium Hospitality.“We have been looking at implementing different webinars or meditations just as part of our culture to help associates be able to manage stress overall,” she said.Having access to mental health care providers is an enormous challenge, especially in rural locations, according to Cody.“So, when we were looking at how we could beef up our offerings, we looked at a provider network that doesn’t go through insurance,” she said. “They’re not part of a carrier’s provider network. They’re just mental health providers that get direct payments. And we found a way to process the claims through our insurance plan on the back end.”This arrangement allowed International Paper to get its employees access to care within days as opposed to weeks, says Cody.Helping Employees Manage Financial StressPeng says financial wellness is at the top of everyone’s mind right now because of inflation. “Everything seems to be really expensive now. It’s hard to walk out the door without spending more money than we hoped.”Northstar has a platform to help people manage their finances and provides one-on-one counseling, says Peng. He says creating a personalized plan for each individual life stage is the best form of support. For example, if an employee is starting a family, they must change their budget and decide on their benefits.The benefits and total rewards leaders spoke at From Day One's April virtual conference about "Benefits That Fit Individual Needs Without Busting the Budget" (photo by From Day One)“For what should be an exciting life event, oftentimes, we’re overwhelmed with a ton of logistical and financial decisions that we have to make,” he said. “So, it’s about creating those systems and guidance to help our people feel supported.”Lifestyle Spending AccountsDuring the pandemic, employees became more aware of the need to balance work and life, says Sarah Schutzburger, benefits and wellness manager for Samsung Semiconductor.“Employees would come to us saying, ‘What about this vendor? What about this support program? What about this resource?’” she said.As a result, Samsung Semiconductor recently implemented a lifestyle spending account so workers “can customize what’s valuable to them, and be reimbursed for those types of benefits,” Schutzburger said.Employees value lifestyle spending accounts because “they love choice and they love flexibility,” Burns said. Managing multiple benefits vendors can be costly and time-consuming for employers. However, lifestyle savings accounts are “sort of the easy button,” said Burns.More than 75% of the employers who partner with Forma repurpose existing budget dollars for lifetime savings accounts. “I would say the value is both from an employee’s appreciation of the benefit, administrative time, and direct financial ROI,” she said.Communicating With Employees About BenefitsBenefits only work if employees know and understand them, says Schutzberger. That’s why it’s critical for organizations to have “clear and concise messaging, using simple language to explain the benefits and their importance and avoiding jargon.”Companies should also “tell a story about the benefits,” Schutzberger said. Whether they are new parents or nearing retirement, “they want to know how they apply to them.”Williams-Pierre recommends organizations talk to their employees about benefits all year round using multiple channels such as email, webinars, and mailers.At Atrium Hospitality, communicating these options can be tricky, because benefits need to be discussed in various languages. “We have to have Spanish, we have to have French, we have to have Tagalog. And as our population grows and changes, we have to be more creative and be ready to meet the need.”Mary Pieper is a freelance writer based in Mason City, Iowa. 

Mary Pieper | April 23, 2024